The biggest misconception about ArtRoom is that you need a large or fancy house to organize a concert. Of course it is nice if you are among the lucky few who do, but it is absolutely not required! Most ArtRoom concerts have taken place in small apartments in Boston and Amsterdam. Here’s how we made that happen:
You can host an ArtRoom concert anywhere you want! Our only criteria for artists is that they play music that is well suited for living room performances, mostly meaning it is acoustic. However, this music is also well suited for other venues. You are free to contact artists to perform in any venue – please always do inform them about the type of venue/event.
A special note on outdoor performances: not all instruments are well suited for outdoor performances. Typically, guitar and wind instruments work well. If your event is taking place outdoors, consider these types of artists or contact a different act but inform them about the situation.
You can always be lucky last-minute, but to be sure the artist with the right instrument and price range is available we recommend to contact artists at least one month prior to your concert date - ideally 6-8 weeks. In case you would like to organize a concert more last minute, we recommend being more flexible around your terms and contacting multiple artists simultaneously.
Currently we have not incorporated artists’ schedules into ArtRoom. You therefore first need to send them a request to check if they are available on the given date. Note we also require all communication between hosts and artists to go via the ArtRoom platform.
We send you a payment link about a week before the concert (TIKKIE in NL, Venmo in USA). You have to pay us before the start of your concert. ArtRoom charges a 10% booking fee to maintain the platform (this is included in your agreed upon compensation).
In case you indicated shared payment, you are still responsible to transfer us the full amount using the payment before the concert. You can collect the contribution of the audience yourself using your preferred method (e.g. TIKKIE, Venmo, cash, wiebetaaltwat, splitwise, etc)
We hold the payment in escrow until 72 hours after completion of the concert before we pay the artist. This allows you 72 hours after the start time of your concert to inform us of any problems with your booking.
In the unfortunate event your artist cancels, you are free to contact a new artist as a replacement. We also urge you to ask your artist to find a replacement, if you desire so. In case your artist cancels last minute, or you have difficulty finding a new artist, please reach out to us via the contact form on our website and we will assist you in finding a suitable replacement.
To ensure your guests make a payment, consider the following:
To ensure you gather enough guests to split the payment with, consider the following:
In case you cannot gather sufficient people, consider the following:
You cannot enter dates/day preferences in ArtRoom, but if you have specific dates/days you are always/never available you can include this information in your description.
For now, artists will only be able to add one act per email address. If you have multiple acts within which you would like to perform (e.g. both solo and duo), either create a new profile with a different email address, or provide these details in your description/act name.
In the unfortunate event you have to cancel the event, contact your host immediately. We highly appreciate it if artists find their own replacements, in consultation with the host. Please reach out within your network of artists to find a suitable replacement. You are also welcome to browse the ArtRoom database for replacement acts. In case you have trouble finding a replacement, please contact us.
Hosts pay directly to ArtRoom. Upon successful completion of the concert, we will ensure you get paid the agreed upon compensation, after taking out a 10% booking fee to support or platform. You are welcome to increase your preferred minimum payment with 10% to reflect this charge. We typically hold the payment in escrow for 72 hours after the concert. Our preferred method of payment is through a TIKKIE. You are responsible for your own tax payments (incl. BTW/VAT). Note: your compensation level on your profile and the compensation you agree for the booking must include all taxes.
We recommend artists not to price too aggressively until sufficient reviews are generated to warrant a high price.
You can add videos to your ArtRoom profile by embedding YouTube links. This means you need to upload your videos on YouTube first. You can do this by creating a free account on YouTube.com and clicking the camera button on the top right. In case you have audio files you would like to upload, you have to combine them with a picture (of yourself) in a program like Windows Movie Maker or iMovie to create a “movie". You can read how to do that here: https://www.apowersoft.com/upload-audio-to-youtube.html
In our experience, adding some context to what the audience is hearing highly improves their experience. Typically artists share 5-10 sentences about each piece.
Think about sharing a selection of the following type of facts:
Below please find two example introductions: